Privacy Policy

Privacy Policy – Your Privacy Matters to Us

At Studio Bacchilega Dottori Commercialisti Tributaristi, protecting the privacy of your personal and business data is a top priority. Since our inception in 1988, we have consistently strived for maximum confidentiality, integrity, and transparency in managing client information. This Privacy Policy outlines the process in which we collect, use, store, and safeguard client data in relation to our tax, accounting, and corporate consultancy practices. Our methodology relies on professionalism, legislative compliance, and full respect for your current and future rights. We recommend reading this Policy carefully to get a clear understanding of how we ensure that your information remains protected during the period when you do business with us.

Who We Are

The studio Bacchilega, located in New York (United States), is a professional service accounting and tax consultancy firm with more than 35 years of experience assisting individuals, entrepreneurs, and companies. The services provided by the team of professionals led by Dr. Maurizio Bacchilega, certified public accountant and tax advisor, include a full range of customized services in the area of tax consulting, corporate advisory, and financial and tax planning, as well as business development. We support our clients in all phases of their business activity and work in a framework of confidentiality, trust, and data security.

What We Collect

Studio Bacchilega processes information of various types for the purposes of ensuring effective and individualized service delivery. The information which we process, therefore, includes:

• Personal identification data: name, surname, date of birth, address, contact details (telephone or mobile number, e-mail address)
• Business data: business name, registration number, tax number, registered place of business, financial statements, company deed
• Financial data: bank account number(s), statement of account(s), income tax returns, audit statements or other documents
• Regulatory and Legal data: information strictly required for compliance with obligations, particularly listing requirements (anti-money laundering controls) and “KYC” (Know Your Customer) information, tax audit or litigation information
• Communications with our offices: including e-mail correspondence, telephone calls, online forms, and face-to-face communications.
• Website usage data: i.e. IP address, browser identification, times of access and sites accessed; activity on the Studio’s website, through the use of cookies and analytics facilities.

The above information is collected from you directly, from your own representatives on your behalf, through public sources, or as required in fulfilling an engagement or regulatory duty.

How We Use Information

We only process your information in connection with the business and legal purposes for which it is collected, which include:

• Operation and delivery of our tax, accounting, and advisory services to you
• Client relationship maintenance and inquiries
• Legal and statutory compliance including anti-fraud and anti-money laundering compliance
• Company formation, restructuring and reorganizations, mergers, acquisitions, and other corporate transactions
• Preparation and filing of tax returns, financial statements, and other disclosures and compliance documents
• Notifying you about our tax/financial news, regulatory changes affecting you, and service offerings relevant to your business
• Internal audit and quality control
• Operation improvements concerning the service delivery and website functionalities

Your information is not sold or used for unsolicited marketing – all processing is carried out according to our confidentiality commitment based on trust.

Legal Grounds for Data Processing

Studio Bacchilega processes personal data and business data for various legal reasons, in particular:

• Contractual performance: Execution of the terms of the contractual relationship with you
• Legal and regulatory compliance requirements: Compliance with standards established by US tax bodies, accounting supervision authorities, and all other competent authorities
• Legitimate interests: Internal administration, fraud-prevention, and service enhancement activities
• Consent: Where necessary, we seek prior consent to process sensitive or extra data

We take care that this data processing is based on justified, necessary, and proportionate rationale with reference to the reason for which it was collected.

How Information is Collected

We collect information via a number of channels and methods in order to assure completeness and accuracy:

• Directly from clients: During consultations, contracting for services, and from forms on our website
• Electronic means: By e-mail, phone, and video conferencing
• Documentary evidence: Submission of tax returns, contracts, financial statements, and ID
• Automated means: Analytics tools and cookies on our website for the purpose of understanding usage patterns on the website
• Third party sources: Public registries, regulatory agencies, and, with your authorization, your lawyer or financial advisor

We always advise clients as to the type of information required, the purpose of its collection, transparency, and honesty.

Cookies and Website Analytics

Our website, https://studiobacchilega.com/, utilizes cookies and comparable technologies to improve the user experience, analyze site traffic, and enhance services. Cookies are files stored on your computer to remember preferences and store aggregate information about your use of our site. Analytics tools are used to store non-personally identifying information such as IP addresses, browser types, and time spent on the site. Cookie settings can be changed in the browser settings, and it is also possible to reject non-essential cookies. It is not possible to collect personally sensitive information by means of cookies without express consent of the user. For more details, please refer to our Cookie Policy.

How We Share and Disclose Information

Studio Bacchilega does not sell or rent user information to third parties. We may forward user data only in the following cases:

• To persons authorized to process it: only the employees or professionals given specific assignments requiring access to information for the purpose of fulfilling their duties
• To service providers: trusted companies who help deliver the service offered (such as trusted software houses, IT experts, partners who offer secure cloud solutions, trusted online accountants), which have undertaken contractual obligations to ensure confidentiality at least equivalent to the obligations on us
• To regulatory authorities and government agencies: if required by law or by a Court order or as part of proceedings before an Italian or foreign Court
• If required by consent: in those cases where it is necessary to proceed with special disclosure, we will request the consent of the interested parties beforehand

All third parties will be selected with great care and asked to meet standards of protection regarding the processing of personal data that are at least on a par with ours.

International Data Transfers

While Studio Bacchilega may be located in the United States and work with clients and partners in the United States, in some rare cases we may need to exchange information outside of the United States for the purposes of a corporate or commercial transaction. When this occurs, it will be subject to appropriate safeguards (such as secure data transfer protocols and contractual commitments to protect privacy) and compliance with all relevant U.S. laws and, where applicable, other US or EU data protection laws.

How We Safeguard Your Information

We use a variety of security measures to prevent unauthorized access, disclosure, modification, or destruction of your information. These measures include:

• Physical security: Restricted access to our offices and secure document storage
• Digital security: password protected systems, encrypted sensitive information, and secure cloud storage
• Firewalls and anti-virus programs: maintained up to date to protect from electronic attacks
• Employee training: all employees receive mandatory training on data protection and privacy
• Access controls: information is only accessible to those authorized on a need to know basis
• Regular audits: implementation and review of security measures and policies to address vulnerabilities

In the unlikely event of a breach of your information, we maintain an incident response policy pursuant to which affected individuals and appropriate authorities will be notified as mandated by applicable law.

Retention of Information: How We Keep Information

We only hold your personal and business information for as long as is necessary to fulfill the purposes for which the data was collected, to comply with legal obligations, or to defend claims. Information needed in relation to accounting, tax compliance, and regulation is generally held for a period of seven years as a statutory minimum. Information is deleted securely or anonymized when the data retention period ends. Early deletion of some data may be requested by a client, but this is subject to legal and operational requirements.

Your Rights and Choices

Our clients have the following rights in relation to their Personal Information:

• Accessibility: You may seek a copy of Personal Information that we hold about you
• Rectification: You can request rectification of inaccurate or incomplete data
• Erasure: In certain cases, you can request to erase or delete your Personal Information
• Restriction: You may seek to restrict our use of your Personal Information
• Objection: You can raise an objection to processing where we do so on the basis of our legitimate interests
• Data portability: Where our use of your Personal Information is based on consent or the performance of a contract with you, you may have the right to ask us to transfer Personal Information about you to another service provider
• Withdraw consent: Where we rely on your consent in order to process your Personal Information, you may withdraw consent at any time

You may exercise these rights by contacting us using the contact details below. We will always try our best to respond quickly and within the legal timeframes.

Children’s Privacy

Studio Bacchilega provides services for adults and companies. We do not knowingly collect or process personal data from children under the age of 18. Should we unintentionally find that such data has been collected with us, we will take immediate action to remove it. Parents or guardians of children whom they suspect may have given data to us are encouraged to reach out to us directly for assistance.

Links to Third Parties and External Clouds

The Site may contain links to third-party websites or other external sites which may contain relevant data or information (i.e., government agencies, licensing authorities, bar association and other professional organizations, event organizers, etc.). Studio Bacchilega is not responsible for the privacy practices or third-party content. We advise our clients or readers to review the privacy policy of any third-party site they may visit. This Privacy Policy applies only to data collected and processed by Studio Bacchilega.

Clients Communications and Marketing

We may use your email address to occasionally provide you with important information about your services or regulatory changes or important updates that affect your business or tax position. You will receive promotional materials, newsletters, or invitations to special events only if you have opted in for them. You can opt out of receiving non-essential communications at any time through the instructions contained in the emails sent to you or you can email us directly. We do not otherwise share your contact details with third party marketers.

Changes to this Privacy Policy

We update our Privacy Policy on a routine basis, to reflect developments in law, the standard of care, or in our service. Such updates will be made available on our website and will identify the effective date of the latest revision. Clients should review this page periodically for changes in our procedures and practices for safeguarding your information. Clients will be notified directly of significant changes that materially affect your rights, where applicable.

How to Reach Us

If you have any questions about this Privacy Policy, wish to exercise your data rights, or have concerns about privacy issues relating to the Elements Investor website we encourage you to contact us:

Studio Bacchilega Dottori Commercialisti Tributaristi
200 W 41st St Fl 96
New York NY 10036
(917) 731-5429
[email protected]
https://studiobacchilega.com/

We will reply within a reasonable timeframe and will do so with transparency. For more details, please visit our Contact Studio Bacchilega page.

Complaints and Dispute Resolution

If you think that your data (1) has not been dealt with in accordance with this Privacy Policy or applicable law or (2) has been dealt with in a manner which is inconsistent with your expectations, you may lodge a complaint. We recommend you contact us first so we can address your concerns directly and do our best to resolve them amicably. If you are still unhappy, you have the right to lodge a complaint with the relevant authorities in the United States. We will cooperate with all supervisory authorities and do our best to resolve any such privacy matter fairly and promptly.

Summary: Our Privacy Promise

Studio Bacchilega is committed to the confidentiality and security of your information and to its respectful, prudential processing. We combine decades of experience with strong safeguards, ensuring that you can place your trust with us. Individuals, entrepreneurs, and corporate clients can count on Studio Bacchilega Dottori Commercialisti Tributaristi to always ensure maximum protection for their privacy. Thank you for the confidence you place in Studio Bacchilega Dottori Commercialisti Tributaristi for tax and corporate consulting.